Office Support Assistant

Job Description

This position is responsible for answering incoming calls, providing accurate information, taking messages, greeting visitors, and providing administrative support to office personnel

Duties and Responsibilities:

• Answer, screen, or forward calls, provide accurate information, take messages, or schedule appointments
• Back-up scale clerk as needed
• Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
• Perform administrative support tasks, including filing, photocopies, preparing mail, running errands as needed and keeping paper stocked in the printing room
• Support operations by monitoring daily order label printing and effectively troubleshooting office equipment
• Conducts new hire orientation; to include presenting video training on safety and other required topics and ensuring new hire documents are accurately completed
• Plans, schedules and presents bi-weekly safety training to plant employees using available resources
• Cross-training of various office positions may be required
• The examples are not intended to be all-inclusive. Other related duties may be assigned as needed

Job Requirements:

• Excellent verbal and written communication skills
• Excellent organizational and computer skills
• Ability to make quick, accurate decisions
• Ability to effectively prioritize and organize own work
• Ability to effectively set goals and execute
• Ability to solve practical problems and deal with a variety of changing situations
• Ability to be flexible with changing priorities throughout the day
• Excellent listening skills
• Proficiency in Microsoft Office Products
• Capability to think ahead as to the consequences of contemplated actions
• Accuracy and attention to detail
• Regular attendance
• Normal office environment and use of hand and fingers to perform and complete written documents and enter data in computer systems
• Light lifting required to move records, files, and supplies of approximately 10-15 lbs

Working Conditions

• Normal office environment. Most work performed is sedentary at a desk, using a computer, phone, and other office equipment

Minimum Qualifications

• High School diploma or equivalent to at least 12 years of general education PLUS at least 2 years’ experience in an office environment preferred
• Excellent customer service skills are required
• An equivalent combination of experience and training may be considered

Job Type:

full-time

Required Work Authorization:

United States

To Apply:

Please send resume and cover letter with salary requirements to our HR Department at: hr@mearsinc.com

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